Avoiding Fines & Violations

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Elevators: while very necessary in our vertical worlds, they have become one of the most challenging issues that building owners and managers face in the tri-state area. Owners and managers have to stay on top of the ever changing and ever growing list of violations, fines, and inspections. Within the past few years, elevator fines have drastically increased, brand new violations have been issued, and the process and requirements for filing have undergone a transformation, becoming more complex and involved than ever before.

When it comes to elevator compliance, here are 4 important pieces of advice that owners and mangers should follow:

1. Never assume that you are not responsible.

DOB elevator violations are issued to the owner of the property where the non-compliant elevators exist. In cases where a correction is necessary after an unsatisfactory inspection, owners must be involved in the process. From authorizing proposals, to submitting any late fees with the correct paper-work, owners must be involved. If you have tenants who maintain their own elevators, you must ensure their elevator inspections are properly filed in order to avoid a violation against your building.

2. Stay aware of increased inspection penalties.

It’s crucial to keep on top of filing your elevator inspection paperwork to avoid unnecessary elevator fines and violations. Every elevator requires an annual inspection and most passenger and freight elevators also require a five-year inspection. Failure to file the required annual elevator inspection report now results in a fine of $3,000 per elevator and failure to file a five-year inspection results in a $5,000 penalty per elevator. The DOB is now rejecting current year inspection reports if the prior-year compliance is not on file. Can you see how things can easily start to back up and fines can start piling up?

3. Ensure that “unsatisfactory” reports are corrected promptly.

The DOB requires that owners correct unsatisfactory conditions from an annual test, but only recently have there been repercussions for not doing so. The DOB’s brand new “ACCI” violation has a $3,000 civil penalty for any elevator with an unsatisfactory inspection result without a correction on file – which was first issued at the end of 2012. This means that the failure to correct an unsatisfactory inspection now costs the same as the failure to file an inspection report in the first place.

4. Stay on top of rejected inspections

The DOB is rejecting more inspection tests than ever for failure to file prior-year corrections or the failure to pay civil penalties for missed inspections and late filings. This growth in rejected tests is an added burden to you, as rejected statuses require them to constantly check back with the DOB to retrieve rejection letters and re-file tests that may have first been submitted months earlier.

As you can tell, if building owners and managers do not stay on top of these inspections and reports – fines and problems build up very quickly. At Pride and Service, we completely manage the tests and inspections for our clients. We help them stay on top of when their next inspections are due and file the paperwork for them. We make sure that everything involving our client’s elevators is taken care of, so they can worry about the more important matters – like running a business. Please contact us if you have any questions.

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